Today's Date
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Client 1 Name
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Please include full name, preferred name to be called by, and preferred pronouns.
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Address 1
Address 2
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Phone
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(###)
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Email
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Client 2 Name
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Please include full name, preferred name to be called by, and preferred pronouns.
First Name
Last Name
Address
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Address 1
Address 2
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State/Province
Zip/Postal Code
Country
Phone
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(###)
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Email
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Event Date
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Estimated Guest Count
Address
Address 1
Address 2
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Address 1
Address 2
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Package as Outlined by So Smitten Events (copy and paste quote that was emailed to you). As set forth on Exhibit A attached hereto. Any reference to Services herein shall refer to services set forth on Exhibit A.
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Lead Coordinator (referred to herein as Coordinator and Lead Coordinator):
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TOTAL SERVICE FEE:
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Non-refundable 50% deposit (50% of Total Service Fee):
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Date
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Payment method:
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Balance due (14) days prior to event date:
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Date
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Payment method:
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Definition of Client | The persons whose signatures appear on this Agreement shall be the Client’s and shall be the ones to whom M Farmer Productions LLC d.b.a. "So Smitten Special Events" delivers its products and services. Such Clients shall be individually and jointly financially responsible for all payments and other obligations to be made under this contract.
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Entire Agreement | This Agreement and all exhibits attached contain the entire agreement of the parties except as noted with the contracts with separate vendors and there are no other promises or conditions in any other agreement whether oral or written between the parties. This Agreement supersedes any prior written or oral agreements between the parties. Any services or modifications to this Agreement must be in writing and signed both by So Smitten Special Events and by one of the Clients. The signature and agreement of either Client is binding on both Clients.
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Exclusive Coordinator | It is agreed that So Smitten Special Events will be the exclusive wedding Coordinator for or at this event. Other vendors may assist as long as they do not interfere with the duties of So Smitten Special Events. It is agreed that interference from others, paid or unpaid, who attempt to assist with the event may detract from the quality of So Smitten Special Events’ services, and may be cause for So Smitten Special Events to cease work until such interference ends. So Smitten Special Events will not be responsible for time missed as a result of such interference.
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Prices | These prices shall be in effect for the duration of the Agreement. For any additional items, or for contracted items not fully specified or ordered by Client until after the wedding date (“late orders”), prices shall be those in So Smitten Special Events’ regular price list in effect at the time any such additional or late order is made. It is understood that the Total Service Fee is the only consideration due by the client for the services set forth in Exhibit A.
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Personnel | So Smitten Special Events may substitute Coordinators in the event of the Lead Coordinators incapacitation and subject to client's reasonable approval. In the event of such substitution, So Smitten Special Events warrants that the Coordinator coordinating the event shall be a competent professional. So Smitten Special Events may utilize assistants at the event. If client has booked Marni Farmer as their Lead Coordinator for a Bronze or Silver level package, it is understood that Marni may be replaced with a competent and comparable lead coordinator, subject to client's reasonable approval.
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Payments and Fees | Half (50%) of Total Service Fee is due at time of contract signing; balance is due fourteen (14) days prior to event. Any checks have to be cleared prior to the event. Once So Smitten Special Events reserves a date/time for the Client, it ceases attempting to sell its services for this date/time to others. If the balance is not received within fourteen (14) days of balance due date, an interest charge of 15% of remaining balance will accumulate per day against the outstanding balance. If the balance is not received within thirty (30) days of the balance due date, the Client shall be in default hereof and shall be notified in writing, and the issue may be turned over to a collection agent. So Smitten Special Events may recover the costs of any such collection services on top of outstanding event fees and interest in its recovery. So Smitten Special Events may pursue any lawful remedies available to it.
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Date Changes / Postponement | Should, for any reason except COVID-19, as described below, the date of the event change or be postponed, best efforts will be made by So Smitten Special Events to accommodate the new date one time. The new event date must occur within 12 months of the original wedding date, otherwise the Agreement becomes voided and So Smitten Special Events is not obligated to provide services, and Client will be responsible for cancellation policies outlined in Agreement. If So Smitten Events is not available for the new date, Client will be responsible for cancellation policies outlined in Agreement. The Client agrees that once a new event date is chosen, 25% of the original balance of Total Service Fee is due on the original Agreement due date, and the remaining 25% balance is due two (2) weeks prior to the new event date. The Client agrees that in the event of an event change by the Client, any expenses including but not limited to deposits and fees that are non-refundable and non-transferable are the sole responsibility of the Client, including additional charges related to those expenses above and beyond those set forth in the Total Service Fee. The Client understands that last minute service changes can impact the quality of the event and that So Smitten Special Events is not responsible for any compromises in quality owing to such changes. Should the event not take place due to a date change by the Client, Client will be responsible for cancellation policies outlined in Agreement. If date change relates to COVID-19, including limitations imposed by governmental authority on the number of guests at the venue, restrictions on the guests that can attend (e.g. required vaccinations), or restrictions on attire (e.g. mandatory mask wearing), So Smitten agrees to extend the postponement date beyond one year and the new event date can be changed more than once. So Smitten agrees that its employees, affiliates, contractors, personnel, etc. shall comply with any regulations pertaining to COVID-19 instituted by the government or Client apply to attendees at the event.
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Cancellation Policy | Client may cancel this Agreement by giving written notice to So Smitten Special Events. Cancellations will result in the forfeiture of the non-refundable retainer deposit for the event due to services already rendered by So Smitten Special Events. In addition, if the Client cancels the event, the Client shall be required to pay So Smitten Special Events some or all of the Total Service Fee within thirty (30) days after written notification to So Smitten Special Events of cancellation, according to the following schedule. If the Client cancels the event between the time of signing this Agreement and 9 months prior to the event, the Client shall only owe the Retainer Deposit (50%) | If the Client cancels the event between 9 months and 3 months prior to the event, 75% of the Total Service Fee is due | If the Client cancels the event between 3 months prior to the event and the actual day of event, 100% of the Total Service Fee is due. So Smitten Special Events reserves the right to cancel any of the contracted services if Clients do not cooperate as outlined in the "Client's Responsibilities" section below. In the event So Smitten Special Events terminates this Agreement, the deposit and/or any monies paid by the Client will be refunded to the Client within (30) days.
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Liability and Performance | By signing below, Client, Marni Farmer, M Farmer Productions LLC, So Smitten Special Events, Coordinator, and its officers, directors, employees, independent contractors, shareholders, agents, and affiliates (each, an “The Indemnifying Party) hereby agree to indemnify and hold the other parties (“The Indemnified Parties) harmless from and against any and all losses, liabilities, suits, claims, obligations, costs, expenses (including but not limited to property damage, personal injuries, and reasonable outside attorneys’ fees) arising from actual third-party claims of causes of actions from any part against The Indemnified Parties arising from The Indemnifying Party's gross negligence or willful misconduct; provided that such indemnity obligation shall not apply to any losses, liabilities or claims arising from The Indemnified Party's own gross negligence or willful misconduct. Any payment under this section for any losses, liabilities, and claims shall be limited to the amount of any liability or damages that remains after deducting any insurance proceeds and any indemnity, contribution, or similar payment received by the Indemnified Party(ies) in respect of any indemnity claim. The Indemnifying Parties shall also hold the Indemnified Parties harmless in the event of sudden illness, injury, acts of God, or situations out of the control of The Indemnifying Parties, provided that the parties will use best efforts to find an alternative date for the event if possible. Client acknowledges that Coordinator shall not be liable for changes made by the Client or vendor(s). Client understands and agrees that Coordinator shall in no way be held liable for the breach of any agreement between the Client and any vendor and is not a third party beneficiary of any such agreements. Client understands that Coordinator requires at least 3 hours for set-up and 1 hour for breakdown. Coordinator will use its best judgment when taking action in regard to changes, weather, tardiness, non-performance, or any other conditions based on the situation, time limitation, and/or the Client’s direction. The Client understands that last minute changes may be necessary in order to uphold the overall performance of the So Smitten Special Events team and other vendors that have been hired.
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Vendors | So Smitten Special Events will recommend competent and professional vendors based on its experience and industry expertise. However, Clients are not obligated to utilize such recommendations, and So Smitten Special Events shall not be held liable for any vendor errors, acts, or omissions it so recommends or otherwise. The Client is responsible for all timely deposits and payment to the vendors with whom So Smitten Special Events recommends to work. With the Platinum planning package, So Smitten Special Events will facilitate the contracts at Client’s request in order to use their best efforts to obtain the best price for such services. Client will be given contracts for their signatures and notified of required costs to vendors before So Smitten Special Events secures such services on behalf of the Clients. In the event that the Client secures its own vendors, Client agrees to provide So Smitten Special Events with copies of all vendor service contracts to aid in the coordination of the event, and agrees to contract service providers in a timely manner to ensure success of the wedding. Client, jointly and severally, warrant and represent to: (a) Cooperate with So Smitten Special Events to obtain and work with any vendors; (b) Make any and all payments due to vendors hereby; and (c) Indemnify and hold harmless So Smitten Special Events, Marni Farmer, or assigned coordinators, for any claims, suits, damages, or other losses as a result of any non-payment to said vendors under any contract with said vendors. So Smitten Special Events will not take into possession or be responsible for vendors’ equipment or personal items. So Smitten Special Events is not responsible for catering or bartending duties including, but not limited to, disposing of food, cleaning serving-ware, or disposing of trash. So Smitten Special Events reserves the right to use photography, digital images taken during the event and featuring images of the Client (subject to clients’ approval) for reproductions for display, publication, and/or other promotional purpose.
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Insurance | So Smitten Special Events agrees to carry liability and professional insurance at the appropriate coverage amounts required to work at any venue. Due to insurance restrictions, no coordinator, contractor, or employee of So Smitten Special Events is allowed to climb on a ladder or chair. Any decor that needs to be hung must be done by a professional, contracted florist or rental company.
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Governing Law | So Smitten Special Events and Client agree the laws of the State of California shall govern the validity, construction, and performance of this Agreement, without regard to its conflict of law principles. Any actions relating to this Agreement shall be brought in the state or federal courts located in and serving Los Angeles county in California.
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Construction and Severability | Wherever possible, each provision of this Agreement shall be interpreted so that it is valid under applicable California law. If any provision of this Agreement is held illegal or unenforceable, that provision will be reformed only to the extent necessary to make the provision legal and enforceable; all remaining provisions continue in full force and effect.
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Client’s Responsibilities | Client agrees to cooperate in scheduling and time management to allow the Coordinator to perform the services outlined in this Agreement. Client further agrees that So Smitten Special Events is not responsible for the actions of others that materially impede the Coordinator’s ability to perform the services outlined in this Agreement. When the designated Coordinator of So Smitten Special Events is performing actions under this Agreement, Client shall cooperate within reason so that So Smitten Special Events’ work will not be materially impeded. If, for any reason, the Client’s actions are such that the Coordinator is unable to schedule and/or meet deadlines, and/or the Client is being objectively unreasonable in dealing with the Coordinator, So Smitten Special Events may terminate this Agreement and Client will be subject to the "liquidated damages" terms of the cancellation policy herein. If the Client’s actions are such that the Coordinator’s work is severely impeded or impracticable to perform, then So Smitten Special Events is not liable for the quantity and quality of service. So Smitten Special Events is not responsible for any fees incurred while performing services. This includes, but is not limited to, dinner fees, guest fees, parking fees, and travel fees. Client agrees to provide one (1) meal for all So Smitten Special Events employees working event for more than five (5) hours. It is the Client’s responsibility to provide So Smitten Special Events with all contact names, telephone numbers, email addresses, and scheduled time tables for all vendors involved in the wedding day event no later than twenty-one (21) days prior to the event. It is the Client’s responsibility to make sure that So Smitten Events has at least 3 hours of venue access and set-up time prior to invitation time. If 3 hours of venue access/set-up time is not available, So Smitten Events reserves the right to add additional assistant(s) at $300/assistant as it sees fit, subject to approval by Client in advance, in order to appropriately perform its job in the time provided, within reason. The Client must notify So Smitten Special Events of ANY known changes in a timely manner.
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Timeline Rush Fee | So Smitten requires extensive knowledge about your event in order to create its timeline and checklist for day-of coordination. So Smitten will provide client with a Google planning spreadsheet, and will guide client on how to use the spreadsheet. It is the responsibility of the client to fill out the required tabs of the spreadsheet for So Smitten, including the "Details," "Vendors," and "Important Emails" tabs. So Smitten requires that as much information as possible is input into the spreadsheet three (3) weeks prior to the event date, to allow for sufficient time for So Smitten to create your checklist and timeline. If spreadsheet is not sufficiently filled in with information three (3) weeks prior to wedding, So Smitten will charge client a $150 rush fee.
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Counterparts | Client and So Smitten Special Events agree that electronic signatures are acceptable and shall have the same force and effect as if an original signature.
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Amendments to Terms & Conditions:
